DMS Document Creation

Document Creation wizards are step-by-step digital tools inside Aprotec DMS that guide users through creating or importing a new document. They enforce strict company standards, correct numbering, and accurate metadata entry.

Core Functions

  • Template Selection: Picks the correct company-approved layout or format based on the discipline, project or document type, some even with pre configure meta-data for this document type.
  • Metadata & Attributes: Prompts for required fields ensuring all registration data for the document is completed before the file is created. Drop down lists ensure constancy and continuity of data by all users across all documents.
  • Auto-Numbering: Assigns unique, standardised document and drawing numbers using rules and user provided metadata.
  • Revision Schemes: Applies the correct initial revision index and workflow state (like Work-in-Progress) automatically.
  • File Storage: Automatically locates the file in the correct the storage area for the document type created.
  • Security: based on key identifying data provided during creation, automatically secures the document within the system preventing unauthorised access.

At Aprotec we feel very strongly about the management of the document creation process.  Without this control the document library will inevitably be full of errors making searching extremely unreliable and the quality and consistency of company documentation will be almost impossible to maintain.  We at Aprotec have seen many Document Management systems, both past and present, that surprisingly appear to ignore this crucial aspect of document control.

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Aprotec DMS

Learn more about Aprotec’s latest flagship product for complete document management support. [more]

Downloads

PDFA number of useful documents are available for download in PDF format. [more]

Industries

For over 39 years Aprotec has provided document management solutions across a variety of industries. [more]

Remote Connectivity

Boost your productivity on the go, leverage the power of your DMS outside your walls to remote offices, remote workers and home workers. [more]

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